Job Vacancies

Vicars Assistant BANNER002

Vicar's Assistant - Part Time


To support the Vicar in embodying and pursuing the purpose, vision and values of HTC, across the range of his ministry, offering assistance particularly with his administrative, organisational, planning and leadership responsibilities, with the aim that the Vicar is free to focus on the spiritual oversight and leadership of the church.

Employed by: Claygate Parochial Church Council (PCC)

Reports to: Vicar

Involvement: A member of the staff team and attend the weekly Bible study/staff meeting.

Primary Responsibilities


  • receiving, storing and disseminating information, dealing with routine emails, social media, phone calls and post
  • drafting/proof reading emails/letters on a range of topics - admin, practical, pastoral and missional
  • supporting other routine tasks (e.g. preaching plans, research, Vicar's expenses, develop and maintain efficient filing and an understanding of the church management system)
  • having an awareness of special services (e.g. baptisms, weddings and funerals) and who is responsible for them
  • working with others to review, develop and maintain the church membership database


  • managing the Vicar's diary on a week-by-week basis, including making appointments
  • keeping longer-term oversight of Vicar's diary, including identifying points of pressure and planning accordingly


  • taking the lead in planning a range of events for which the Vicar has responsibility, from routine events such as Welcome events and Marriage Preparation Days, to longer-term projects such as teaching series, Alpha courses and staff recruitment


  • supporting the Vicar in his leadership of the ministry and wider staff team through:
    • organising monthly reviews, annual appraisals, annual leave permissions and keeping essential records
    • drafting agendas and noting action points at staff meetings
    • organising staff days away
  • supporting recruitment processes, including taking a lead planning role
  • supporting the Vicar in his wider involvement and responsibilities in the parish, diocese and beyond. This might include the Larger Churches Network, New Wine Leaders networks and Churches Together through preparing papers, maintaining key contacts, drafting letters and sorting travel arrangements


  • being a key member of the office team, working alongside existing members and assisting where possible and practical

In short, the role involves working closely with the Vicar in almost all areas of his public ministry. The Vicar's Assistant is required to think ahead in a range of different fields and come up with solutions in advance, freeing the Vicar to concentrate on vision, teaching and staff development. It is expected that the Vicar's Assistant will attend the regular Monday morning Operations meetings.

Person Specification

The role requires a committed, worshipping Christian with a mature Christian outlook.

The post requires the highest degree of confidentiality and the following attributes:

  • The ability to work highly effectively on your own initiative, as well as to work directly to the specific requirements of the Vicar
  • Significant strategic awareness
  • Capacity to express ideas clearly and logically
  • Pastorally sensitive, spiritually wise and able to relate easily and sensitively to a wide variety of people
  • Well organised and efficient, with the capacity to handle a number of tasks in parallel
  • The ability to identify potential problems before they arise
  • Ability to plan and manage projects from start to completion, showing attention to detail at all times
  • Highly computer literate
  • Ability to use social media

Training and Development

As a church, we are committed to the appropriate development of every team member. Funding will be provided for appropriate training and development.

Conditions of Employment

Some flexibility (by agreement) would be required to cover one-off events, meetings, conferences etc. but hours of work would generally be expected to be 14 hours per week between 09:00 and 13:00 on days to be agreed with the Vicar.

Criminal Records Bureau

The applicant will need to have Enhanced DBS Disclosure to take up this post.


£12.36 per hour


5 weeks at 14 hours per week (including three days between Christmas and New Year) plus Bank Holidays.

Application Details

This role carries a Genuine Occupational Requirement (GOR) that the successful applicant is a committed Christian.

For an informal chat about the position, please contact Patrick Bateman

How to Apply: Please complete the application form (click here to download) and email it to Brian Howells, together with a covering letter explaining why you are applying for this position.

Closing date for applications:
Sunday 18 February 2018

Week commencing 26 February 2018.